Click Me
F r i e n d s o f W i n d s o r L i b r a r y
B o o k S a l e 2 0 0 6
Click Me
F r i e n d s o f W i n d s o r L i b r a r y
B o o k S a l e 2 0 0 6
Participants:Manager: Dale CoppsAssistant Managers: Grace Batesole, Karen Tyler Staff: Pamela Bagley, Judith Brownlow, Sarah Copps, Janet Derick, Katrina Hill, Pat Meader, Loeky Merlo, Mona Noel, Barbara Rhoad, Jean Ruggles |
| Scheduled Activities | |||
|---|---|---|---|
| Day | Time | What | Who |
| Advance Preparation | |||
| . | . | Activities that are complete, or at least in the works, are in maroon. | Grace Batesole |
| Jun-Jul | . | Sort books in basement (an ongoing task throughout the year). 2007: Query Grace for desired changes to the status quo, if any. | Grace Batesole |
| Sale minus six weeks | . | Talk to Mike Quinn (674-2522) about the tent. Best to do it early, as the tent is being used more. Email him a reminder on the Wednesday before the Friday setup. 2006: Dale bought 12 2' stakes from Home Depot and a bundle of 25 4' birch stakes from LaValley. He also bought 60' of heavy duty rope, which Mike said we needed. Sixty feet wasn't enough. Buy two rolls next time. 2007: Dale has stored extra 2' and 4' stakes. This tent is a bear. Will it last many more years? Friends might purchase one or more tents for future use and rent them out to defray the expense. Question: Where to store them? Board should research this. Mike's (or anyone's) tent should be set up before the tables are brought by Nick and Sherm Carter, and taken down after the tables are gone. | Dale Copps |
| Sales minus 4 weeks | . | Apply to Price Chopper for donation. They have a form to fill out which should be taken right to the store. George Haber was the manager in 2005, not sure who approved in 2006. 2005-2006 they gave a credit donation ($25 and $20 respectively). Use it to purchase 12 cans each of Coke, Diet Coke, Root Beer, and Sprite; 12 individual servings of orange and apple juice; and 24 individual servings of still water. 2007: Take the form to our Price Chopper and give right to the manager. Ask for $30 credit donation at least. Follow up. | Dale Copps |
| Sale minus four weeks | . | Call Betsy Reiss and Larry Sherk (802 463-0738; twotoads@sover.net) and arrange for Sunday afternoon at 3pm pickup of leftovers. Nancy Norwalk, at Plainfield Library, may be a backup for leftovers, if Betsy and Larry are unavailable.) 2007: Have we another backup if Reiss/Sherk go out of business? | Grace Batesole |
| Sale minus four weeks | . | Talk to Brian Craig about his tent and try to get it for the sale. | Dale Copps |
| Sale minus four weeks | . | Call Kevin Anderson (674-6465) and arrange for boy/girl scout help at 7:30 on the Saturday. Email him a reminder on the Wednesday before. Asked Chris Coxon to help at 7:30 with tables. Call him on Wednesday to remind him (674-2853). 2007: Enlist at least two (better four) young and strong males to come at 7:30 to help with setup. Too much labor for old people, like Dale. | Dale Copps |
| Sale minus four weeks | . | Call Kathy/David Prevo (674-6489) asking them to confirm we can use their tent and will set it up around 4pm on the Friday before the sale. Email them a reminder on the Wed before. | Dale Copps |
| Sale minus four weeks | . | Liaison with Heritage Days publicity person (Jennifer of Chamber?). 2006: I emailed K Carriere on June 10 offering to do a better job of liaison-ing with the Heritage people. We also provide a premium (free drink) to people who show up with a passport, at K's request. 2007: Better coordination with the Heritage Days Committee is always a good idea. | Dale Copps |
| Sale minus four weeks | . | Write Allen's Vending for donation. The correct address is in West Leb (see Joanne Allen in Friends.mdb or 2006 letter. In 2006 we cut back request to 40 cups regular and 20 decaf and no setups. 2007: Consider dropping if there is little demand for it. Don't bother writing. Call Joanne two weeks before and simply tell her what we want and arrange a day to pick up. | Dale Copps |
| Sale minus four weeks | . | Procure posters. 2006: Get Heather's file and use that one again--or just copy it, if we don't have anyone around to make one up. 2007: We will want a new design. | Dale Copps |
| Sale minus three weeks | . | Email Amy McMullen asking for loan of ice bucket. Email her a reminder on the Wed before. | Dale Copps |
| Sale minus three weeks | . | Call Doug and Rose Dulac (674-2358) to obtain permission to use their lawn and picnic table for kids' books area, even though he said in 2005 that we didn't have to ask each year. 2006: If we have rain on the first morning, be prepared to sell kid's books from the basement and later move them to Brian's tent if it stops. | Dale Copps |
| Sale minus three weeks | . | Call Sherman Carter at Carter & Carter (674-2527) to ask for table setup after 3 on the Friday. Phone him a reminder on July 5. 2006: Set up tent first. Sherm has an injury. He called to say he will get someone else to do it and it will be done after 3 on Friday. | Dale Copps |
| Sale minus three weeks | . | Alert Grace via Email that we assume she will provide the special books tables and card table for the cashier, as last year. No need to email her a reminder. | Dale Copps |
| Sale minus two weeks | . | Get posters copied. | Dale Copps |
| Sale minus two weeks | . | Mail letters to booksellers. 2007: Is this worth doing? | Dale Copps |
| Sale minus two weeks | . | Email press release and calendar posting to mailing lists. | Dale Copps |
| Sale minus two weeks | . | Stop by Price Chopper and find out about request. 2006: We got $20 (less than last year) and I used it to buy drink. | Dale Copps |
| Sale minus two weeks | . | Stop by Price Chopper and find out about request. 2006: We got $20 (less than last year) and I used it to buy drink. | Dale Copps |
| Sale minus two weeks | . | Put out request for plastic bags. | Grace Batesole |
| Sale minus two weeks to sale minus 1 week | . | Distribute Posters around Upper Valley. 2007: More help is always wanted. Coordinate with Heritage Committee? 2006: Dale, for the record, put them up in Lebanon at the P.O., the Library, and Jake's. In Windsor, at the P.O., Christopher's Cakes, Seth Warren Realty, Brooks, Library, Shell Station, Three Seasons Gifts, Yummy Yummy (2), and the Pizza Chef. | Dale Copps, Grace Batesole, Karen Tyler, Pam Bagley, Robert Pantel |
| Sale minus 1 week | . | Call Allen's Vending re donation and schedule pickup. | Dale Copps |
| Sale minus 1 week | . | Ask Carl at Christopher's for 1.5 dozen assorted donuts for our volunteers. | Dale Copps |
| Sale minus 3 days | . | Email reminder to Kevin Anderson, Kathy/David Prevo, Amy McMullen, Pat Meader, Mike Quinn, Janet Derick, Katrina Hill, Sarah Copps, Judith Brownlow, Pamela Bagley, and Karen Tyler. Phone a reminder to Sherman Carter (674-2527) and Loeky Merlo (674-5886). | Dale Copps |
| Sale minus 3 days | . | Pick up coffee from Allan's. | Dale Copps |
| Sale minus 3 days | . | Call Betsy Reiss with reminder about book pickup | Grace Batesole |
| Sale minus 1 day | . | Put drink in library fridge to get cold. | Dale Copps |
| Setup | |||
| Friday before | Before 3 p.m. | Set up tents; tie orange warning tape to ropes and stakes. | Dale Copps, James Haas, Tim Cary, David & Kathy Prevo |
| Friday before | after 3 p.m. | Set up tables for big tent. | Sherman and Nick Carter & Co. |
| Friday before | before 4 p.m. | Gather Supplies: Ladder for book shifting; tool box; staple gun and staples; Library coffee urn; second coffee urn (from where: in 2006 Barbara Rhoad got one from Old South Church); Friends Membership List; cash box for cashiers; second cash box for Friend table; cash apron for Children's Book seller; Cash box for Grace?; $140 in change from bank (70-1's, 40-5's; $30 in quarters); power strip; power cord for coffee urns (buy a shorter one in 2006); Friends and Trustee saleables (note cards, bookplates, aprons, two kinds of magnets, From Father to Daughter, History of Windsor Library; Mt. Ascutney Poster); Friends signup forms; tarps; wide tape & dispenser; magic markers; plastic keep-'em-back-tape; 10 red baskets from Price Chopper; Friends' Banner; Box for donations on Sunday; signs for book prices; signs for book types; our lightweight table; other tables needed? | Dale Copps |
| Friday before | Before 4 p.m. | Get change from bank | Dale Copps |
| Friday before | 12-4 p.m. | Bring ice bucket to the library. | Amy McMullan |
| First Sale Day | 7 a.m. | Put on the coffee. | Dale Copps |
| First Sale Day | 7:15 a.m. | Pick up donuts at Christopher's. | Dale Copps |
| First Sale Day | 7:30 a.m. | Move books from basement to tables. Move kids' tables from basement to kids' selling area. | Kevin Anderson/crew, Grace Batesole, Dale Copps |
| First Sale Day | 7:30 a.m. | Get ice from Price Chopper. | Karen Tyler |
| Staffing | |||
| First Sale Day | 8-10 a.m. | Friends Table | Janet Derick |
| First Sale Day | 9-11 a.m. | Cashier | Mona Noel |
| First Sale Day | 9-11 a.m. | Cashier Help | Katrina Hill |
| First Sale Day | 9-11 a.m. | Children's Area | Sarah Copps |
| First Sale Day | 9-11 | Special Area | Grace Batesole |
| First Sale Day | 9-11 a.m. | General Management | Dale Copps |
| First Sale Day | 9-11 a.m. | General Assistance | Judith Brownlow |
| First Sale Day | 10-12 a.m. | Friends Table | Loeky Merlo |
| First Sale Day | 11-1 | Cashier | Barbara Rhoad |
| First Sale Day | 11-1 | Cashier Help & General Assistance | Jean Ruggles |
| First Sale Day | 11-1 | Children's Area | Pamela Bagley |
| First Sale Day | 11-1 | Special Area | Grace Batesole |
| First Sale Day | 11-1 | General Management | Dale Copps/Karen Tyler |
| First Sale Day | 12-2 a.m. | Friends Table | Dale Copps |
| First Sale Day | 1-3 p.m. | Cashier | Pat Meader |
| First Sale Day | 1-3 p.m. | Cashier Help & General Assistance | Open |
| First Sale Day | 1-3 p.m. | Children's Area | Karen Tyler |
| First Sale Day | 1-3 p.m. | Special Area | Grace Batesole |
| First Sale Day | 1-3 p.m. | General Management | Dale Copps |
| First Sale Day | 9-3 | Money collection and stowage | Dale Copps & Grace Batesole |
| Apres Ski | |||
| First Sale Day | 3 p.m. | Affix box for donations | Dale Copps & Grace Batesole |
| Last Sale Day | 2:30-3:00 | Remove leftover books. | Betsy Reiss |
| Last Sale Day | 3:30-4:00 | Take down tents. | Dale Copps, Mike Quinn, David & Kathy Prevo |
43 State Street, Windsor, VT 05089 | (802) 674-2556
Copyright © 2005 by Windsor Public Library. Last Updated Jul 1, 2006.