| Scheduled Activities |
| Day |
Time |
What |
Who |
| Advance Preparation |
| . |
. |
Activities that are complete, or at least in the works, are in maroon. |
. |
| Jun-Jul |
. |
Sort books in basement (an ongoing task throughout the year). 2007: Query Grace for desired changes to the status quo, if any. |
Grace Batesole, et al. |
| Sale minus six weeks |
. |
Talk to Mike Quinn (674-2522) about the tent. Best to do it early, as the tent is being used more. Email him (quinnm@hartfordschools.net) a reminder on the Wednesday before the Friday setup. 2008: Barbara Rhoad has several stakes, though you may need more (12 are required) and you may need to buy rope (2 60-ft lengths should be enough) (consult Mike on this). Mike's (or anyone's) tent should be set up before 2 p.m. on the day before the sale, so Carter and Co. can set up the tables before the end of their workday at 3:30. (In 2007, David Rhoad dismantled the tables). |
Dale Copps |
| Sales minus 4 weeks |
. |
Apply to Price Chopper for donation. Ask for $30 credit donation. They have a form to fill out which should be taken right to the store. The manager will approve. They typically give a credit donation ($20 in 2005; $25 in 2006 and 2007). Use it to purchase cans of cola, diet cola, root beer, and 7-up clone (whatever's on sale), and juices. 2008: Do not buy bottled water. It's tap water anyway and despoils the environment. Having setups of ice water for free might be nice. |
Dale Copps |
| Sales minus 4 weeks |
. |
Get staffing lined up. |
Dale Copps |
| Sale minus four weeks |
. |
Call Betsy Reiss and Larry Sherk (802 463-0738; twotoads@sover.net) and arrange for Sunday afternoon at 3pm pickup of leftovers. 2008: Have we another backup if Reiss/Sherk go out of business? Try to find. |
Grace Batesole |
| Sale minus four weeks |
. |
Talk to Brian Craig (674-5333) about his tent and try to get it for the sale. 2007: Brian moved but has the same phone. |
Dale Copps |
| Sale minus four weeks |
. |
Call Kevin Anderson (674-6465) and arrange for boy/girl scout help at 7:15 on the Saturday (donuts and coffee until we start moving books at 7:30 sharp). Email him a reminder on the Wednesday before. Ask Chris Coxon to help at 7:00 with tables. Call him on Wednesday to remind him (674-2853). 2008: Kevin and Co. failed to show up until quite late in 2007. If you can get Chris Coxon, Mark Eyerman, and a few more people there at 7:00, you can do without the scouts. Get as many people as possible to come on Sunday at 3:00 for takedown. |
Dale Copps |
| Sale minus four weeks |
. |
Call Kathy/David Prevo (674-6489) asking them to confirm we can use their tent and that they will set it up around 4pm on the Friday before the sale. Email them a reminder on the Wed before. 2008: The Prevos were out of town in 2007 and their tent was unavailable. We did fine without it and Sarah and Andy Tufts have a 10x10 foldup tent which would probably be preferable. |
Dale Copps |
| Sale minus four weeks |
. |
Procure posters. 2007: Get Heather's file from 2005 and use that one for the third year. 2008: Heather's design continues to be available (get from Dale if you don't have it). However, do we want a new design? |
Dale Copps |
| Sale minus three weeks |
. |
Email Amy McMullen asking for loan of ice bucket. Email her a reminder on the Wed before. |
Dale Copps |
| Sale minus three weeks |
. |
Call Doug and Rose Dulac (674-2358) to obtain permission to use their lawn and picnic table for kids' books area, even though he said in 2005 that we didn't have to ask each year. 2006: If we have rain on the first morning, be prepared to sell kid's books from the basement and later move them to Brian's tent if it stops. 2008: It would be very good to get the kid's books under some shelter from sun and rain. In very bad weather, we've sold kid's books in the kid's room. Talk to Jen about this. |
Dale Copps |
| Sale minus three weeks |
. |
Call Sherman Carter at Carter & Carter (674-2527; cell 356-1192) to ask for table setup after 2 on the Friday. Phone him a reminder on the Wednesday before the sale: Set up tent first. 2008: Make sure tent is up before 2, since Sherm's men get off at 3:30. |
Dale Copps |
| Sale minus three weeks |
. |
Alert Grace via Email that we assume she will provide the special books tables and card table for the cashier, as last year. No need to email her a reminder. 2008: Grace's special books table needs some repair. |
Dale Copps |
| Sale minus two weeks |
. |
Get posters copied. |
Dale Copps |
| Sale minus two weeks |
. |
Mail letters to booksellers. 2008: Is this worth doing? Probably so. Several showed up in 2007 who received letters. |
Dale Copps |
| Sale minus two weeks |
. |
Email press release and calendar posting to mailing lists. |
Dale Copps |
| Sale minus two weeks |
. |
Stop by Price Chopper and find out about request. 2008: Try to get more and spend it on drink. |
Dale Copps |
| Sale minus two weeks |
. |
Put out request for plastic bags. |
Grace Batesole |
| Sale minus two weeks to sale minus 1 week |
. |
Distribute Posters around Upper Valley. 2006: Dale, for the record, put them up in Lebanon at the P.O., the Library, and Jake's. In Windsor, at the P.O., Christopher's Cakes, Seth Warren Realty, Brooks, Library, Shell Station, Three Seasons Gifts, Yummy Yummy (2), and the Pizza Chef. 2008: Little or no help forthcoming on posters in 2007. They make a difference and should be widely distributed. |
Dale Copps, Grace Batesole, Karen Tyler, Pam Bagley, Robert Pantel |
| Sale minus 3 days |
. |
Email reminder to Kevin Anderson, Kathy/David Prevo, Amy McMullen, Pat Meader, Mike Quinn, Janet Derick, Katrina Hill, Sarah Copps, Judith Brownlow, Pamela Bagley, and Karen Tyler. Phone a reminder to Sherman Carter (674-2527; cell 356-1192) and Loeky Merlo (674-5886). |
Dale Copps |
| Sale minus 3 days |
. |
Call Betsy Reiss with reminder about book pickup |
Grace Batesole |
| Sale minus 1 day |
. |
Put drink in library fridge to get cold. |
Dale Copps |
| Setup |
| Friday before |
Before 3 p.m. |
Set up tents; tie orange warning tape to ropes and stakes. |
Dale Copps, Doiron Family, Sarah and Andy Tufts, David Rhoad. |
| Friday before |
after 3 p.m. |
Set up tables for big tent. |
Sherman and Nick Carter & Co. |
| Friday before |
before 4 p.m. |
Gather Supplies: Ladder for book shifting; tool box; staple gun and staples; Friends Membership List; cash box for cashiers; second cash box for Friends table; $200 in change from bank (70-1's, 40-5's; $30 in quarters); Friends and Trustee saleables (note cards, bookplates, aprons, two kinds of magnets, From Father to Daughter, History of Windsor Library; Mt. Ascutney Poster); Friends signup forms; tarps; wide tape & dispenser; magic markers; plastic keep-'em-back-tape; 10 red baskets from Price Chopper; Friends' Banner; signs for book prices; signs for book types; our lightweight table; other tables needed? 2008: We need a larger Friends table (Dale's light table too small) and an umbrella-type covering, which Amy McMullen can loan us, so we can keep it in one place (where?). |
Dale Copps |
| Friday before |
Before 4 p.m. |
Get change from bank |
Dale Copps |
| Friday before |
12-4 p.m. |
Bring ice bucket to the library. |
Amy McMullan |
| First Sale Day |
5:20 a.m. |
Arrive. |
Dale Copps |
| First Sale Day |
5:30 a.m. |
Place sign at State & Main. |
Dale Copps |
| First Sale Day |
5:40 a.m. |
Set up Grace's two-panel door table. |
Dale Copps |
| First Sale Day |
5:50 a.m. |
Set out cashier area, including Friends banner and signs on column. Put the signs UP HIGH. |
Dale Copps |
| First Sale Day |
6-6:30 a.m. |
Put up signs. |
Dale Copps |
| First Sale Day |
7 a.m. |
Get donuts and four coffees. Back by 7:15 for scout arrival. |
Barbara Rhoad |
| First Sale Day |
7 a.m. |
Grace arrives and sets out chairs. |
Grace Batesole |
| First Sale Day |
7 a.m. |
Chris Coxon (and one or two others?) arrives and brings up tables. |
Chris Coxon |
| First Sale Day |
7:30 a.m. |
Move books from basement to tables. DON'T DELAY--START BEFORE 7:30. Kids' tables in library are VERY heavy, so try to use picnic tables from Dulac's instead. |
Kevin Anderson/crew, Chris Coxon, Mark Eyerman, Loeky Merlo, Beth Carlson, Barbara Rhoad, Dale Copps |
| First Sale Day |
7:30 a.m. |
Get ice from Price Chopper or Cumberland. Six bags--no later. |
Karen Tyler |
| Staffing |
| First Sale Day |
8-10 a.m. |
Friends Table |
Open |
| First Sale Day |
9-11 a.m. |
Cashier |
Mona Noel |
| First Sale Day |
9-11 a.m. |
Cashier Help |
Ruth Doiron |
| First Sale Day |
9-11 a.m. |
Children's Area |
Sarah Copps |
| First Sale Day |
9-11 |
Special Area |
Loeky Merlo |
| First Sale Day |
9-11 a.m. |
General Management |
Dale Copps |
| First Sale Day |
9-11 a.m. |
General Assistance |
Judith Brownlow |
| First Sale Day |
10-12 a.m. |
Friends Table |
Loeky Merlo |
| First Sale Day |
11-1 |
Cashier |
Barbara Rhoad |
| First Sale Day |
11-1 |
Cashier Help & General Assistance |
Mark Eyerman |
| First Sale Day |
11-1 |
Children's Area (if downstairs; otherwise no one needed) |
Pamela Bagley |
| First Sale Day |
11-1 |
Special Area |
Grace Batesole |
| First Sale Day |
11-1 |
General Management |
Dale Copps |
| First Sale Day |
12-2 a.m. |
Friends Table |
Karen Tyler
|
| First Sale Day |
1-3 p.m. |
Cashier |
Pat Meader |
| First Sale Day |
1-3 p.m. |
Cashier Help & General Assistance |
Mark Eyerman |
| First Sale Day |
1-3 p.m. |
Children's Area (if downstairs; otherwise no one needed) |
Sarah Copps |
| First Sale Day |
1-3 p.m. |
Special Area |
Grace Batesole |
| First Sale Day |
1-3 p.m. |
General Management |
Dale Copps |
| First Sale Day |
9-3 |
Money collection and stowage |
Dale Copps |
| Apres Ski |
| Last Sale Day |
3:00 |
Remove leftover books. |
Betsy Reiss & Larry Sherk, with lots of help! |
| Last Sale Day |
3:30-4:00 |
Take down tents. |
Dale Copps, David Rhoad, Sarah Copps, and many others. |
| Last Sale Day |
3:30-4:00 |
Replace tables, stow chairs, general cleanup. |
Chris Coxon, Mark Eyerman, Rebecca Haynes, Dale Copps, Sarah Copps, Karen Tyler, Grace Batesole, as many Rhoads as can be mustered, Loeky Merlo, etc. |
