W i n d s o r L i b r a r y
Friends of Windsor Library
August 12, 2004, 7:00 p.m.
Minutes
| Attending Executive Board Members: Dale Copps, President; Sandy Soho, Vice President; Jen Cary, Library Director (ex officio). Absent Executive Committee Members: Heather Shanks, Secretary; Karen Woodward, Treasurer; Amy McMullen, Manager, Silent Auction (Dale Copps representing). Other Board Members Attending: None. Other Board Members Not Attending: Ilene Beattie, Kerry Clifford. Other Friends Attending: Susan Anthony, Frank Anthony. | |
| 1. Call to Order: 7:10 p.m. | |
| 2. Minutes, July 8, 2004 - Approved unanimously. | |
| 3. Treasurer's Report | |
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Previous Month's Income: $1,770.21 Previous Month's Expenses: $2,712.26 Other: The expenses include the contribution to the library collection that was approved by the previous board. There was discussion about creating a simpler report. Motion to Approve: Passed unanimously. | |
| 4. Attending Members/Staff Comments | |
| Frank Anthony: Frank Anthony brought up the idea of doing a Friend’s Questionnaire. The planning commission has a survey that they will hand out on election day in November. He thought they might add a question about whether people would be willing to increase the library budget. Dale mentioned that we are more concerned about getting the word out in the month prior to the March vote. We may not be interested in doing a questionnaire but the Friends of the Library will be vocal in getting people out to vote to support the library. It was mentioned that we would want to get word out in the media before the March election. | |
| 5. Correspondence | |
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OUT: Dale has been sending thank-you letters to donors who sent more than the required $5 membership fee. There were many respondents to the second recent mailing who sent more than $5; one sent $50 and one sent $100. He also sent letters to the Observer thanking workers at the book sale and in memory of Muriel Penfold. There was discussion about some additional acknowledgement for $100+ donors. This discussion was tabled until next spring when the membership drive is held. IN: None. | |
| 6. Managers' Reports | |
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Tour/Sweepstakes: The Great American Holiday Shopping Tour and Sweepstakes is set to go. So far, Dale has gotten commitments from 5 stores - Anichini, Designer Gold, Bridgman’s, Main St. Kitchens, and Helium. He requested $1,000 to begin advertising for shoppers. There will be an early bird mailing to Friends to give them the first option of participating. After a short time (approx.10 days), the sweepstakes will be advertised in the print media and offered to the general public. This fundraiser will be a substitute for the authors’ luncheons. The motion for funding was approved unanimously. Silent Auction: Dale and Amy have agreed to move the silent auction to sometime in the winter after the holiday season. Author Luncheons: There was a motion to discontinue the luncheons. The suggestion was made to hold an annual author event sometime in the spring. Sandy will put together a proposal for this event to be presented at a future meeting. | |
| 7. Old Business | |
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Membership Drive/Letter to "Ex-Friends": Last year, there were 58 Friends. The goal this year was to double that number. We are currently at 168 members. The second mailing has been very successful. There was discussion of the putting of a stamp on a reply envelope versus using business reply envelopes. Sandy will check on the cost of using business reply envelopes. It was agreed that people are more likely to mail something back if they don’t need to pay for postage. Dale's experiment: he sent out 177 pieces, all with pre-addressed reply envelopes. One-quarter of these (44) were stamped as well. As of Aug 28, 19% of those without stamps have come back; 39% of the stamped ones have come back. 501(c)(3) Update: We have an employer ID # and are registered with the state. Dale is working on the form 1023 and will need $150 when we send it in. The motion was made to allocate $150 to this submission. Motion passed unanimously. | |
| 8. New Business | |
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Friends Items for Sale: Jennifer mentioned that we are running out of aprons and was wondering whether we would consider selling tote bags. Jennifer will send the information on the bags to Dale. Communication with Members: Frank suggested that we should let people know how the Friends spend their money. Dale hopes to write occasional articles about the Friends in the Observer. Gifts for Members: Magnets have been successful. There was discussion of what we would like to give new and renewing members next year. Ideas included a “get out of paying a late fee” card, keychains, or bookmarks. | |
| 10. Next Meeting: September 9, 2004, 7 p.m. | |
| 11. Adjournment: 8:10 p.m. | |
| Respectfully submitted, Sandy Soho, Vice President (for Heather Shanks, Secretary) | |
Copyright © 2004 by Windsor Library. Last Updated August 28, 2004.