W i n d s o r L i b r a r y
Friends of Windsor Library
January 18, 2005, 7:00 p.m.
Minutes
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Attending Executive Board Members: Dale Copps, President; Sandy Soho, Vice President; Heather Shanks, Secretary; Karen Woodward, Treasurer. Other Board Members Attending: Kerry Clifford. Other Board Members Not Attending: Ilene Beattie; Jennifer Cary, Library Director (ex officio). Other Friends Attending: Grace Batesole. | |
| 1. Call to Order: 7:09 p.m. | |
| 2. Minutes, December 9, 2004 - Approved. | |
| 3. Treasurer's Report | |
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Previous Month's Income: $90.75 Previous Month's Expenses: $1,058.51 Other: Annual reports were distributed to all board members, including Net Worth, 2004 Library Purchases, 2004 Year-To-Date/Quarterly, and 2004 Tour Income/Expenses, as well as the regular Month-To-Date report (for December 2004). The final figures on the 2004 Tour: $4,025.00 gross income; $1,796.39 expenses; $2,228.61 net income. Reports available to any Friend upon request. Motion to Adopt: Passed (Unanimous). | |
| 6. Managers' Reports | |
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Book Sales: The vestibule sales continue to bring in a good income. Gary Neil and Carl Goulet have approved the placement of a Friends "Book Nook" in Christopher's Bakery and Pastries, and Sarah Copps will head up that effort, with an assist from Grace and Dale. Friends will publicize the book sale location in the Observer and perhaps with posters around town. We hope to have the resource in place by February 16. Sarah will talk with Carl regarding the "split" of the take, with no more than 25% going to Carl (we hope). [Note: Subsequent to the meeting, Sarah spoke with Carl and he will provide the limited services required for the book sale at no cost.] Motion: To provide Sarah with a budget of $50 for the book nook expenses. Passed unanimously. Auction/Raffle: Amy has resigned from managing this project. Dale proposed having a raffle, rather than an auction. Get high-end items from high-end retailers and sell raffle tickets at $2 each, via a brochure mailed to all Friends (and others). The night of the drawing people can come and see the items up for raffle, and see how many tickets are in each item’s bowl, and buy tickets then and there. Coffee and pie to be served, decent background muzac, etc. to round the evening off. More thought on this over the next month, and we will hope to establish just what we will do at the February meeting. Play: This will not be happening this year, owing to a lack of production staff. | |
| 7. Old Business | |
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501(c)(3): Dale is submitting the paperwork in the next few days. Karen wrote a check to the IRS for $150--the fee for processing the forms. [Note: Dale mailed the check and forms to the IRS on January 24.] Vestibule light: To be done this month. [Note: Dale talked with Walt Smith after the meeting. According to Walt, owing to the age and configuration of the vestibule and outdoor light, this "enhancement" cannot be provided.] Woodwork Refinishing: Heather to call around and get some quotes for refinishing the two library tables. | |
| 8. New Business | |
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Approving Bills: The Treasurer will provide an Accounts Payable report each month as part of the Treasurer's Report, to be approved by the Board. Checks are not to be written without Board approval. Vacuum Cleaner: Sandy will do some research into brands and costs and make a recommendation next month. [Note: Dale has learned, in a subsequent discussion with Jen, that Lisa would prefer an upright Dyson or a canister model of any other brand.] | |
| 9. Other Business (Time Permitting) | |
| Town Meeting/Library Budget Vote: It's coming up. The Library's interests need to be addressed. At the February meeting, we will discuss tactics and strategies for getting out the vote. | |
| 10. Next Meeting: February 10, 2005 | |
| 11. Adjournment: 8:13 p.m. | |
| Respectfully submitted, Heather Shanks, Secretary | |
Copyright © 2005 by Windsor Library. Last Updated January 29, 2005.