W i n d s o r L i b r a r y
Friends of Windsor Library
March 10, 2004, 7:00 p.m.
Minutes
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Attending Executive Board Members: Dale Copps, President; Sandy Soho, Vice President; Heather Shanks, Secretary. Absent Executive Committee Members: Karen Woodward, Treasurer. Other Board Members Attending: Kerry Clifford, Jennifer Cary, Library Director (ex officio). Other Board Members Not Attending: Ilene Beattie. Other Friends Attending: Grace and Bill Batesole. | |
| 1. Call to Order: 7:02 p.m. | |
| 2. Minutes, February 10, 2005 - Approved unanimously. | |
| 3. Managers' Reports | |
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Tour/Sweepstakes: Seven stores have signed up (from last year's 11). Dale is trying for 50 stores and 500 shoppers this year. He has sent out invitations to participate to 29 libraries. Book Sales: Book Nook has been advertised and is operational. [Later: The Book Nook has taken in $140 as of April 1, 2005.] Maple Leaf Auction: Heather Shanks, with Jen Cary and Dale Copps assisting, will manage this new event. Motion to approve the event and management team: Passed unanimously. This event will invite Vermont artists to decorate a maple leaf, cut from pine by Richard Poland, and donate it to an auction to be held in October. The team expects to get artist invitations mailed out before the April meeting. [Later: The board was polled in late March via email, and approved, the provision of $100 for expenses needed to do a mailing to 100 artists who had been targeted for our invitation. The mailing was processed and sent out on April 2, 2005.] | |
| 4. Old Business | |
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501(c)(3): The IRS requested some minor language additions to the bylaws, which were made by Dale and signed by Dale and Sandy and re-submitted. As the changes did not affect the substance of the bylaws--indeed, the language suggested by the IRS was already in the approved bylaws--Dale did not feel called upon to submit the changes to the approval of the Board or the general membership. [Later: The IRS approved our application for 501(c)(3) staus on March 22, 2005, retroactive to May 20, 2004.] Refinishing Tables: They will be picked up on March 16 or 17 and it will take approximately 4 weeks. Vacuum Cleaner: Grace has agreed to go to Kohl's and buy the vacuum cleaner on Senior Day in order to get the discount. Vacuum should cost $260. [Later: Grace was unable to get the vacuum at Kohl's, which only occasionally has a Senior Day discount. The Dyson vacuum cleaner was finally found, and purchased, at Sears, for about $350, still less than the amount approved by the Board. Lisa is reported delighted with the purchase.] Town Meeting Vote Strategy: The budget passed by a 2 to 1 margin. All the results for Town Meeting are on the Library's Web Page, at Cybrary / Windsor Area / Windsor Town Meeting Results: 2005. Letterhead: Motion: To purchase 2500 copies of maroon letterhead for $100. Yes: 1 (Clifford); No: 2 (Shanks, Soho); Abstention: 1 (Copps). Motion Failed. Membership Gift: Car stickers--very expensive for small numbers. More research is needed. [Later: Dale found some envelope openers we can have printed with our logo and a message, ordering 250 for considerably less than $1.00 each. This will be presented at the next Board meeting for approval.] | |
| 5. New Business | |
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Gates Money: This is money being given to towns in need by the Gates Foundation. Jen to research whether we are eligible. [Later: Jen determined that this round of money is only for upgrades to computer equipment purchased with a former round. We are not eligible.] Annual Meeting: Need to set date. Dale has made up a packet to mail to all members and will have it finished for approval at next meeting. It includes an invitation letter, Annual Meeting invitation, Membership Renewal form, and Newsletter. Bylaws: They need to be formally re-adopted by the membership to incorporate the changes required by the IRS. Dale would also like to make numerous changes to eliminate some unclear language and unnecessary complexity. The revised bylaws will be posted on the Internet and the membership will be alerted to the fact in the invitation packet. Nominating Committee: Currently comprised of Katrina Hill. The bylaws call for a three-person committee, with at least one member coming from the Board. Sandy Soho volunteered to be on the committee, and she and Katrina will look for a third member and possible nominees. Board Members: There are currently 6 members; the bylaws require at least 5 and at most 11. Two members will be up for re-election this year, so there will be 7 openings (maximum) to be filled. | |
| 6. Next Meeting: April 14, 2005, 7 p.m. | |
| 7. Adjournment: 7:58 p.m. | |
| Respectfully submitted, Heather Shanks, Secretary | |
Copyright © 2005 by Windsor Library. Last Updated April 2, 2005.