W i n d s o r L i b r a r y
Friends of Windsor Library
April 14, 2005, 7:00 p.m.
Minutes
|
Attending Board Members: Dale Copps, President; Sandy Soho, Vice President; Heather Shanks, Secretary; Karen Woodward, Treasurer, Jen Cary (Library Director, ex-officio). Absent Board Members: Ilene Beattie. Other Friends Attending: Grace Batesole. | |
| Call to Order: 7:03 p.m. | |
| Minutes, March 10, 2005 - Approved unanimously. | |
| Treasurer's Report | |
|
Previous Month's Income: $674.79 Previous Month's Expenses: $0.00 Accounts Payable: $2,029.87 (see Treasurer's A/P report for details). Motion to approve: Passed unanimously. Other: 1) Audit: Dale has asked Sherrill Gould to perform this annual function for us and she will get back to us with a response by April 21. 2) By the recollection of the parties present, the Bertha Frothingham Account (currently containing about $3,600) was designated for purchases of furnishings for the expansion, and the Frances Franklin Account (currently about $1,130) was designated for purchases of landscaping for the expansion. By consensus (but without a motion or a vote), these amounts will at least temporarily be maintained for these purposes, and Jen will look into finding paperwork that confirms these designations. | |
| Correspondence | |
|
IN: None. OUT: Standard notes to donors (see Correspondence binder in library office). | |
| Managers' Reports | |
|
Book Sales: Doing great. Book Nook is taking off and competing nicely with the vestibule sales. [Later: Jen received word that the Postal Service is suspending the charitable donation program. A directive has gone out to the branch post offices that all books, CDs, and other media must be forwarded to a Materials Recovery Center in Atlanta or St. Paul, where they will be auctioned off to the highest bidders. Dale intends to take the matter up, hopefully with the participation of other Vermont beneficiaries of the program, with our legislators, Senators Leahy and Jeffords, and Representative Sanders.] Art on a Limb: There are currently nine artists willing to participate. We need 20, by April 30, to make the event a "go." If we don't acquire them through the mailing by then, we will go after the rest in other ways. A consensus was reached that the event should be budgeted between $2,500 and $3,000, with the expense money to be raised through sponsorship. Heather will be working on acquiring those funds and will look for assistance from Sarah Copps, who has quite a lot of experience in this area. The auction will probably take place in a very nice setting Heather negotiated at the Mt. Ascutney Resort. The cost of the room, setup, and catering will be about $800 (for an estimated crowd of 100). [Later: Eleven artists were signed up by April 17.] Tour/Sweepstakes: The libraries are proving a tough sell. Plainfield (NH) has signed on and we have reason to be hopeful about Hartland, Quechee, and Claremont. Dale will devote May through July to signing on more businesses, then August through October will be devoted to enrolling shoppers. | |
| Old Business | |
|
501(c)(3): Since the Friends are now officially a non-profit group in the eyes of the IRS, all donations are tax-deductible, retroactive to May 20, 2004. Board members were all encouraged to make a deductible donation beyond the $5 membership renewal fee when they receive their annual meeting packets in May. Tables, Vacuum, Refinishing: The white tables and the vacuum have been purchased and are now in use. The oak tables should be back on Tuesday, Apr 19. Membership Gift: It will be an oval sticker, priced at 51 cents each for an order of 250. Kerry will place the order in time to have the items at the Annual Meeting. Annual Meeting: Motion to hold it May 26, 4-6pm at a location TBA: Passed unanimously. Dale has compiled a packet to be mailed to all Friends, comprised of a cover letter, Renewal form w/RSVP for the meeting incorporated, Meeting Agenda, and the first edition of The Friend-ly Times newsletter. The parts were read and, with some changes, approved by the board. Dale will produce all the pieces and Sandy will organize a stuffing party to take place in Dale's absence on April 30. The packets should be mailed that day. Dale will call Wayne Harlow at the Legion and try to reserve it in case Bert's house is too small or not available. | |
| New Business | |
| Grants/Fundraising: Dale proposes that the Friends seek funding to automate the library catalog. The first rough estimate of the cost of this is $20,000. Motion: To set aside for this purpose up to $5,000 of Friends money per year for 2005 and 2006, on condition that matching funds be generated from grants and other new initiatives developed by the board. Passed unanimously. | |
| Next Meeting: May 12, 2005, 7:00 p.m. | |
| Adjournment: 8:13 p.m. | |
| Respectfully submitted, Heather Shanks, Secretary | |
Copyright © 2005 by Windsor Library. Last Updated Apr 17, 2005.