W i n d s o r L i b r a r y
Friends of Windsor Library
July 14, 2005, 7:00 p.m.
Minutes
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Attending Board Members: Dale Copps, President; Heather Shanks, Secretary; Karen Woodward, Treasurer; Kerry Clifford; Jen Cary (ex-officio). Absent Board Members: Ilene Beattie. | |
| Call to Order: 7:04 p.m. | |
| Minutes, June 9, 2005 - Approved. | |
| Treasurer's Report | |
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Previous Month's Income: $792.10 Previous Month's Expenses: $1,398.38 Accounts Payable: Other: 1) The July book sale took in $1,992.32. 2) Fiduciary Responsibility: Procedures and Policies. It was suggested that two people always verify receipts, whether at Christopher's, the Lobby, or the mail. They are to seal the money in an envelope, date and initial it and put the category and amount on it, log it in to the Log Sheet in the Treasurer's folder, and place it in the locked file cabinet drawer in the library. Dale and Karen will periodically confirm the amounts and hand the funds over to Karen for depositing. Motion to Adopt Treasurer's Report: Passed unanimously. | |
| Correspondence | |
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IN: Letter of thanks from Trustees for $1,000 toward brick work. OUT: Letter of condolence to Shirley Bates regarding the death of her husband, Urban. Revised bylaws sent to the IRS. | |
| Managers' Reports | |
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Book Sales: See above figure for annual sale. $256 from sales of “Special Books.” Many unsold books retained for lobby sale. Dale has added note to web site about 2006 booksale. Art on a Limb: Web site going live. Letter sent to artists asking for mailing lists to be used in invitational mailings. Poster nearly complete. Invitational mailing sent to Friends. Sarah Copps working on underwriting. Suggestion that a reserve of $50 per leaf be set for auction. The Tour: Dale is giving up on Chambers of Commerce (Lebanon said “no,” and others gave no response at all). Carol Steingress has offered to try to get businesses interested - no updates from her as yet. Six test mailings were sent to various businesses from Lebanon Chamber of Commerce just to see what happens. Terms of business participation have changed: now they no longer need to give us money up front. They agree to give shoppers a 10% discount, remit to us10% of gross receipts, and give us a $50 gift certificate if we bring them at least $200 worth of business. All underwriting including $1000 cash prize will be our responsibility. | |
| Old Business | |
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Jeffords and the USPS: Grant Sources/Automation: Pamela found a good article on obtaining library grants. She found a grant for children’s books. Has not yet found anything specific about automating the collection. Will continue to search Foundations. Bricks: Jen wants to discuss selling old, individual bricks from the chimney project. | |
| New Business | |
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Membership Vacancy: Dale will alert Ilene to the motion to vacate her seat which will take place at next month's meeting, as per the procedures in the bylaws. Events Calendar: Online, new, 60-day free trial. Check out to see if it’s worth paying $40/year for it. Tax Exemption: Now exempt from paying or collecting state sales tax. | |
| Other Business (Time Permitting) | |
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Katrina: She is leaving at beginning of school year - what do we want to do to acknowledge her terrific service? Microfilm Boxes: Pamela got Jen 12 microfilm boxes from Dartmouth. CDs: Karen found CD rates at 4.2% for non-profits, for 3-, 4-, and 5-year terms. Motion: to open three CD’s, one each for the Bert Frothingham fund, the Francis Franklin fund, and the Bronzing fund. CD decision approved unanimously. | |
| Next Meeting: August 11, 2005, 7:00 p.m. | |
| Adjournment: 8:13 p.m. | |
| Respectfully submitted, Heather Shanks, Secretary | |
Copyright © 2005 by Windsor Library. Last Updated August 22, 2005.