Friends of Windsor Library Board Meeting – October 11, 2007

 

Meeting Called to Order: 7:10pm

 

Board Members Absent: Karen Tyler

 

Friends Members Present: Dale Copps

 

Approved September’s Minutes with This Change:

  • Beth agreed to post, not make those signs for Art on a Limb

 

Treasurer’s Report Approved:

  • Karen W. will check on the sales of Rare Books over the last six months, since $29.06 seemed low.

 

Attending Members Comments: Art on a Limb

  • Everything is all set for this Sunday at 2pm at the Knave, good work Beth for getting such a great place on short notice.
  • Mark is in charge of food: he’s already ordered truffles and coffee from the Knave, will bring cups and platters, and will ask for cheese and veggie donations. Beth and Ruth will make bread. The food will go in the hallway.
  • Set-Up at 12pm. Beth, Rebecca and Ruth will help with it.
  • Advertising for the event included ads in the local papers, but the Observer hasn’t responded.
  • 38 registered attendees as of today.
  • Almost all postage and signage is out.
  • Dale has asked specific friends for certain assistance at the event.
  • A note for the future: friends need to begin looking for a location and donations at least 2 months in advance of a large event.

 

Manager’s Reports:

·        Moondance: Went well and brought in over $125 in book sales with a couple of t-shirt sales. Robert reserved the booth space, and Mark set up for the event. Beth, Ruth, Rebecca, and Mark staffed it. General agreement that the event fell through the cracks, and in the future to begin organizing for the Moondance at the August meeting. Children’s books sold fast. Perhaps an incentive or more of a theme for next year. Robert apologized for not coordinating the event and doing more organization before the event. In the future, one person needs to clearly be assigned to manage the event.

·        T-Shirts: a few have been sold. Jen was great, and made a sign and hung the t-shirts behind the counter.

 

Old Business:

  • Friends and Trustees: the trustees are holding a meeting on the 18th to discuss the roles of the friends and the trustees. Following this announcement there was a general discussion on the topic. Including the need to list the projects the FWL have done in the past. Also discussed was that the funds that FWL have accumulated are earmarked for assisting with the future (five/ten years) remodeling/repairing/restoration/expansion of the library.
  • Camera: Mark brought up the idea of asking Best Buys to donate the camera. Robert (with Jen and Mark’s help) will write the requesting letter. If the request is denied, FWL will buy a camera.
  • De-Humidifiers and Facilities: a general discussion on how FWL funds are spent and whether the library needs a new de-humidifier or if one needs a repair.

 

New Business:

  • Rebecca will be out of town for 6 months, Ruth will be taking over as secretary.
  • Discussion that in future the FWL ask businesses for donations.
  • Discussion on spending the FWL funds on special events (like a Harry Potter Day, Read-to-Me) to increase the awareness of the FWL and to do good things.

 

Meeting Closed: 8:10pm.

 

Minutes Submitted By: Rebecca Haynes